Following up on potential sales prospects is an important aspect of any business model. This process involves staying in touch with existing and prospective customers after initial interactions. It serves to finalize deals, offer assistance, and ensure customer satisfaction.
In this article, we’ll explore 40+ statistics related to sales follow-up to highlight its significance in the world of sales and customer relations. Ready to learn how effective follow-up practices can impact sales outcomes and create lasting connections with customers? Let’s get straight to it!
General Sales Follow-up Stats
Keeping in touch with customers is a crucial sales tactic for most businesses. Let’s examine some of the most eye-opening statistics on sales follow-up.
1. Only 2% of Sales Are Made on the First Contact
Only 2% of sales happen on the first contact, and the chances increase slightly to 3% on the second try. By the third contact, the success rate climbs to 5%. When reaching out a fourth time, the chances double to 10%.
The most significant increase occurs between the fifth and twelfth contacts, when 80% of sales are made. This shows that regular follow-ups with potential customers can significantly increase the likelihood of a successful sale.
2. No-Pressure Follow-ups Win Over 57% of Customers
More than half (specifically 57%) of people are more likely to buy something if the salesperson doesn’t pressure them during follow-ups. When sales reps simply follow up without pushing too hard, it makes potential buyers feel more comfortable and in control.
3. 42% More Likely to Buy with Timely Follow-up
42% of people say they are more likely to purchase if the sales representative calls back at an agreed-upon time. When a salesperson respects the agreed-upon time for a call or email follow-up, it builds trust and a positive relationship with the potential buyer.
4. The First Follow-up Email Increases the Reply Rate by 49%
Sending your first follow-up email can make a big difference in your sales efforts. It has been shown to increase the reply rate by 49%. This stat shows how effective first follow-up can be in engaging potential customers.
5. Two Emails Ideal for B2B Outreach Success
In a B2B outreach campaign, sending two follow-up emails is often the most effective approach. Sticking to this number helps maintain a balance between keeping in touch and not overwhelming your potential business clients.
6. Increase Response Rates by 160% with Multiple Contacts to Multiple Prospects
For a successful outreach campaign, it’s best to follow up with many different prospects several times. Doing this can increase your response rates by a whopping 160 percent. Reaching out more than once and to more people shows dedication and increases your chances of getting a positive reply.
7. 12% of Buyers Value Persistence in Follow-Ups
Around 12% of buyers want companies to keep trying until they get in touch. This means two things: First, some buyers really like it when you don’t give up easily and keep following up. Second, they often don’t buy something until they’ve talked to the salesperson a few times.
So, sometimes, just keeping at it and staying committed to how you follow up can really work well.
8. 75% of Online Buyers Expect 2 to 4 Calls Before Giving Up
A large majority, 75% of online buyers, prefer to receive 2 to 4 phone calls from a company before it stops trying to reach them. These buyers appreciate moderate persistence, indicating that making a few follow-up calls can be an effective strategy.
9. Five Emails and Six Calls Are Best for Follow-Up
When following up, sending five emails and making six phone calls is the most effective approach. It could backfire if you go overboard with too many messages or calls. People might start to see your efforts as too much, leading them to unsubscribe from emails, block calls, or label emails as spam.
10. 5 Follow-Up Emails Receive 7% Reply vs 10 Emails at 3%
Research shows that while you might think sending more follow-up emails increases your chances of getting a reply, the reality is a bit different. When sales reps send out 5 follow-up emails, they see a reply rate of 7%, which is pretty good. But if they double their effort and send 10 emails, the reply rate actually drops to only 3%.
Sales Channel Follow-up Stats
The method you use to follow up with customers has a huge impact on your conversions. In this section, we will provide some statistics and insight into the best channels to use for sales follow-ups.
11. Text Message Follow-Ups Receive a 112.6% Higher Conversion
Sending a follow-up text after initial contact can lead to a 112.6% increase in converting leads to engagement. Texts are not only likely to be opened, with a staggering 98% open rate, but they also excel as a follow-up communication method.
12. 77% of B2B Buyers Prefer Email Communication
While texts may have an excellent open rate, 77% of B2B buyers still prefer receiving follow-up communications via email during the buying process. When planning follow-up strategies, sales representatives should consider prioritizing email to align with the preferences of the majority of B2B buyers.
13. Only 5% of Sellers Find Bulk Emails Effective in Follow-up
A mere 5% of sellers consider sending bulk emails an effective strategy in their sales follow-up efforts. This statistic highlights the critical importance of personalization in email communications. Prospective clients can easily recognize generic, mass-produced emails and are less likely to engage or respond to such messages.
14. Highest Reply Rates at 9.2% with Three Follow-Up Emails in Cold Campaigns
In cold email outreach, campaigns that include three follow-up emails are most likely to get responses, with a notable 9.2% reply rate (according to our cold email trends report). The strategy of using three emails helps in gradually building interest and engagement, increasing the chances of a positive response from recipients.
15. Multi-Touchpoint Strategy Has 28% Higher MQL-to-SQL Rates
Sales development representatives who use three or more touchpoints for follow-up interactions achieve a substantial 28% increase in conversion rates from Marketing Qualified Leads (MQL) to Sales Qualified Leads (SQL) compared to those who rely solely on phone calls or emails.
16. 78% of Salespeople Succeed with Social Media
Almost four out of five salespeople actively using social media for sales and follow-up perform better than their colleagues who do not use social media. Additionally, they have a 51% higher likelihood of meeting or surpassing their sales quotas than those who do not use social media.
Sales Follow-up Response Time
How quickly should you follow up with clients? And what are the best times to send follow-up communication? Your timing is critical when following up on potential sales. Let’s take a look at the stats.
17. First Responder Wins 35 to 50% of Sales
Between 35 and 50 percent of sales are won by the vendor who responds first. Being quick to reply can give you a big advantage in winning a sale. It’s a clear reminder that your speed can be as pivotal as the quality of your offer.
18. Follow-up Within 5 Minutes Increases Conversion 100-Fold
Reaching out to leads within the first five minutes makes a big difference. Leads contacted this quickly are 100 times more likely to turn into customers. It shows just how important it is to follow up fast when you’re in sales.
Waiting more than five minutes to follow up with a lead can really hurt your chances. If you wait 30 minutes, the likelihood of qualifying a lead falls 21 times.
19. 7 Times More Success in Conversations Within One Hour
Sales reps who contact leads within an hour have a much better chance of having successful and meaningful talks. They are 7 times more likely to engage effectively with decision-makers than those who wait longer than an hour. Quick follow-up can make a big difference in getting the attention of key people.
20. 11% Fewer Replies with Next-Day Follow-ups
Following up the next day can actually lead to fewer responses, with a decrease of 11% in replies. Giving prospects two to three days to consider and respond is often better.
21. Lead Contact Success Drops 10 Times After One Hour and 400 Times After a Day
If you don’t follow up on a lead within the first hour, your chances of making contact drop by 10 times. And if you wait a whole day, it gets even trickier – your odds decrease by 400 times.
22. Best Time for Follow-Up Emails Is 10 to 11 AM, Worst at 12 PM
Sending follow-up emails between 10 and 11 AM in the recipient’s time zone is often seen as the most effective. This timing increases the likelihood of your email being opened and read. However, 12 PM is considered the least effective time for opening emails, so it’s best to avoid sending follow-ups then. This is likely because many people take a lunch break around noon.
23. Tuesdays and Thursdays Are Best for Email Engagement
Sending emails on Tuesdays can lead to the highest number of people opening and clicking through them. Thursday is the next best day to choose. So, if you plan to send an initial email and a follow-up in the same week, try sending the first one on Tuesday and the second on Thursday.
24. Optimal Times for Follow-up Calls Are 4 PM to 5 PM and 11 AM to 12 PM
Scheduling your follow-up calls between 4:00 pm and 5:00 pm can significantly improve your chances of landing sales. The next best time for follow-up calls is between 11:00 AM and 12:00 PM. Choosing these specific call times can increase your success rate in sales follow-ups.
Sales Follow-up Productivity Stats
Your productivity in sales follow-up can make or break your strategies, so it is incredibly important to optimize your workflow. Here are some interesting facts about productivity in the realm of follow-up sales outreach.
25. 10% Increase in Sales Productivity with Automated Follow-ups
Companies that use automation in their sales follow-up processes experience a 10% increase in sales productivity. Automation streamlines these tasks, making them more efficient and effective. It allows sales teams to focus on other critical aspects of their jobs while ensuring timely follow-ups with potential clients.
26. 29% More Sales Quota Success with CRM Usage
Companies using a Customer Relationship Management (CRM) system are 29% more likely to surpass their sales quotas. A CRM tool is vital for increasing productivity, as it helps manage customer information, track interactions, and analyze customer data efficiently.
27. 451% Increase in Lead Qualification with Marketing Automation Software
Companies using marketing automation software have a much higher chance, 451% to be exact, of successfully qualifying a lead, according to our lead gen statistics report. This software simplifies tasks like lead generation, email marketing, and nurturing leads.
28. 42.5% of Sales Reps Need 10 Months to Impact Company Revenue
On average, about 42.5% of sales representatives require up to 10 months to become productive enough to positively affect a company’s bottom line. This duration includes around 10 weeks of training and development.
29. 57% More Effective Sales Training in Firms Using Technology
Companies that effectively use technology show a 57% improvement in sales training and development compared to those that don’t use technology as well. Using technology properly can help sales reps learn faster and better, leading to more success in their roles.
Sales Follow-up Mistakes and Challenges
Nobody is perfect, and you will inevitably make mistakes, especially when launching your sales outreach. Here are some common challenges and mistakes in sales follow-up.
30. 44% of Salespeople Stop After One Follow-up
44% of salespeople give up after just one follow-up call. Patience is the key to sales, and with such a high number of salespeople stopping after the first call, they miss out on potential sales opportunities.
31. Only 8% of Salespeople Go Beyond Four “No’s”
92% of salespeople stop following up on a potential sale after hearing four “no’s, “leaving only 8% who ask for a fifth time. As you might remember from the stats above, salespeople start to see major improvements after the fifth follow up. So, this extra effort can make a difference, especially when so many salespeople haven’t gone this far.
32. Only 52% of Salespeople Make the Effort to Follow Up
This one may surprise you! In the competitive sales world, a staggering 48% of salespeople never make a single follow-up attempt after initial contact with a potential customer. Despite the clear benefits of follow-up, nearly half of all salespeople miss this chance to engage further with their prospects.
33. 80% of Sales Need At Least 5 Follow-Ups
About 80% of sales are not made until after at least five follow-up efforts. Yet, many salespeople stop trying after just one attempt. It often takes more than a few tries to get a sale, and those who give up quickly are likely to miss out on a lot of chances.
34. Time and Resources Are the Top Challenges in Sales Follow-Ups
In sales follow-ups, the biggest issue for many is needing more time, which 27% of sales professionals point out. Another big challenge is not having enough resources, as mentioned by 23% of people.
Other problems include not having good relationships with customers, which 21% find tough. A lack of training is a problem for 17%, showing a need for better learning in how to follow up. Finally, 11% aren’t sure what to say in their follow-ups.
35. Only 3 to 5% Actively Buying, and 95% Potential Future Buyers
In sales follow-up, it’s vital to grasp how the market behaves. Typically, only a small portion, approximately 3% to 5%, of your market is actively looking to make a purchase at any given time.
On the flip side, about 95% consists of potential future buyers who aren’t currently in the market for your product or service. They might consider purchasing or changing suppliers in the coming months or even years. This highlights the importance of a long-term approach to sales follow-up.
36. Only 28% of Sales Pros Succeeded in Meeting Sales Quotas in 2023
One of the major challenges in sales follow-up is meeting sales quotas. Surprisingly, even after multiple follow-ups, only 28% of sales professionals achieved their sales targets in 2023. This statistic highlights the difficulties salespeople face in reaching their goals.
Sales Follow-Up & AI
There is no escaping the massive influx of artificial intelligence technology in the tech world. Sales is another industry that has definitely been affected, and statistics show that sales teams using AI are very successful.
37. A Missed Opportunity for 56% of Sales Teams
Even though AI is making big changes in sales, only 44% of sales teams use it to create and send emails automatically. This shows that more than half of the teams are not using AI’s full potential in this area. This gap in using AI means there are chances for sales teams to get better and faster at following up with potential customers.
38. 61% of Sales Reps See AI as a Key to Personalization
A majority of sales reps, about 61%, agree that AI can make prospecting and follow-ups more personalized to each customer. For instance, it can collect detailed info about a lead, like their email checking habits. These details are very useful in follow-up campaigns, helping make each step more suited to the lead’s preferences and behavior.
39. AI Is the Third Top Tool for Writing Sales Emails
AI ranks as the third most popular tool used in sales for writing cold emails and follow-up messages to prospects. Not only does AI enable the generation and sending of follow-up emails on a large scale at just the right time, but it also plays a crucial role in ensuring the quality of these emails.
40. High-Performing Sellers Over 2x More Likely to Use AI
Top sales professionals are more than twice as likely to use artificial intelligence (AI) in their selling strategies, including follow-ups. AI helps them analyze data, understand customer needs better, and make smarter decisions, leading to more effective selling techniques.
41. 50% Increase in Sales for AI-Adopting Businesses
Businesses adopting artificial intelligence (AI) in their sales processes have seen a remarkable 50% increase in their sales, including follow-ups. This impressive statistic reveals the significant impact of AI in the sales world.